What is HathiTrust Emergency Temporary Access Services (ETAS)?
The service makes it possible for member library patrons to obtain lawful access to specific digital materials in HathiTrust that correspond to physical books held by their own library in the event of an unexpected or involuntary, temporary disruption to normal library operations. ETAS enables many HathiTrust member libraries to continue supporting the teaching, learning, and research mission of their institutions during said disruption in service.
Our physical collections are unavailable due to an emergency. How can we activate ETAS?
Determine if the emergency qualifies you to activate ETAS by reviewing the Requirements and Service Guidelines. If the answer is yes, follow the instructions on How to Request ETAS.
Who can access ETAS?
Once you have activated ETAS, current faculty, students, and staff at your institution can access items held by the UC system for which a digital copy exists in the HathiTrust Digital Library.
What can our users access via the ETAS?
Your users can access a digital copy of any HathiTrust Digital Library book that is part of the UC Libraries’ physical collections.
How can our users find items available in ETAS?
Users can visit HathiTrust and log in to access items available in ETAS. You may also choose to integrate ETAS records into Alma so that they appear in Library Search. See Appendix E: Strategies for Loading Records in Alma.
What about Interlibrary Loan (ILL)?
UC Campuses that have activated ETAS will not lend anything in ETAS to another library. UC Campuses that have activated ETAS will not borrow anything in ETAS from another UC campus; however, they can borrow an item in ETAS from a library outside of the UC system. In addition, campus(es) who have activated ETAS can borrow or lend UC-owned items their patrons have access to through ETAS to patrons who require an accommodation (e.g. print disabled).
Can we scan items that are in ETAS for our users or for ILL?
UC Campuses that have activated ETAS cannot scan items (e.g. book chapters) and provide them to their local users or to ILL users. However, the campus(es) who have activated ETAS can provide scans obtained from outside of the UC system to their patrons.If an ETAS scan is unusable due to something like a missing or blurry page, UC Campuses are encouraged to contact HathiTrust to see if they can scan the item themselves for the patron.
Physical access to our materials has been restored. Now what do we do?
Before you restore access to your physical collections, contact CDL’s Digitization Team (uc-hathitrust@universityofcalifornia.edu) and HathiTrust to discuss the timing and any special circumstances relating to your plans.